Set-up Instructions
The information on this page is designed to assist Exhibitors in the ledwad up to Meeting Mart 2011.
Accommodation
The Sebel Albert Park Hotel has provided a special industry rate for exhibitors wishing to stay onsite. Please follow the booking link to access the details.
Monday 14th November 2011
| 09.00 | Exhibitor setup commences |
|---|---|
| 18.00 | Exhibition Floor Closes |
Tuesday 15th November 2011
| 08.15 - 09.30 | ICMI Speakers & Entertainers Showcase Breakfast (Invited guests only) |
|---|---|
| 09.30 – 17.00 | Exhibition Open |
| 12.00 - 14.00 | Meeting Mart 2011 Hosted Lunch (Invited guests only) |
| 16.00 - 17.00 | Drinks around the Exhibition |
| 17.00 | Exhibition Closes |
EXHIBITOR MOVE IN / MOVE OUT
Move In: Starts at 09.00hrs on Monday 14th November 2011 and access closes at 18.00hrs. Access is available from 7am Tuesday 15th November and all exhibitors must be setup by 9:00am. Sebel Albert Park Hotel, Melbourne and Event staff will be available to assist with the move in from their loading bay.
The show will open at 9.30am.
Move Out: Starts at 17.00pm on Tuesday 15th November 2011. All goods must be removed on the day of the show and the Sebel is to be vacated by 20.00.
KEY DATES
To assist you with planning for your participation at the exhibition please refer to the checklist and key dates outlined below.
| REQUIREMENT | RETURN TO | DUE DATE | NOTES |
|---|---|---|---|
| PAYMENT | Dinnage Marketing | Upon confirmation. All payments must be received prior to the show. | If you require a copy of your invoice please contact Richard Dinnage on 0433 148 876 |
| EXHIBITOR-STAFF REGISTRATION FORM | Conference Works | 3 November 2011 | Online Registration Form |
| SATCHEL INSERTS | Deliver to Sebel Albert Park Hotel, Melbourne | 13th November 2011 | If you have pre approved satchel inserts please deliver directly to Sebel Albert Park Hotel, Melbourne 750 of your inserts will be required. Please mark Each box clearly as SATCHEL INSERTS |
| FURNITURE HIRE | Moreton Hire | 3rd November 2011 |
Please contact Angie Beach: |
| EXHIBITION BOOTH SIGNAGE FORM Exhibitors with a corner booth, please note only 1 Fascia with signage is included. |
Moreton Hire | 3rd November 2011 | Please return direct to Moreton Hire |
| AUDIO VISUAL EQUIPMENT FORM (if required) | CAV (Conference Audio Visual) |
3 Nov. 2011 |
Please return direct to Conference Audio Visual Pty Ltd |
| DELIVERIES TO SEBEL ALBERT PARK HOTEL, MELBOURNE | Sebel Albert Park Hotel | From 13 November 2011 |
SATCHEL INSERTS
If you have pre approved satchel inserts please ensure 750 of your agreed inserts are delivered directly to the Sebel Albert Park Hotel on 13 November 2011 prior to 4.00pm.PLEASE CLEARLY MARK ALL BOXES SATCHEL INSERTS. If you have any queries as to what is allowed to be included in the buyer bags please contact Richard Dinnage at Conference Works on 9870 2611 or 0433 148 876.
EXHIBITOR CATERING
Your exhibition booth includes the evening drinks in the expo for three staff. The Sebel Albert Park Hotel has a Coffee Shop located in the main lobby. Exhibitors can purchase a selection of food and beverage from this outlet.
FASCIA SIGN BOARD
The fascia Sign Board form will be sent to you by Angie Beach from Moreton Hire.
For exhibitors with corner booths, please note that only one printed fascia board is supplied. Should you require another one, please indicate it on your form; additional charges will apply.
Moreton Hire: angie.beach@moreton.net.au
EXHIBITOR STAFF NAMES
Please register staff working the booths via the online registration form: ONLINE REGISTRATION FORM
AUDIO VISUAL HIRE
Conference Audio Visual Pty Ltd is the official supplier for all event AV, production and hire items for exhibitors.
Please contact Conference Audio Visual directly on the below details to discuss your requirements.
Conference Audio Visual Pty Ltd
Chris McGuire or Michael Halse
P. 1300 214 733
E. enquiries@conferenceaudiovisual.com.au
A special show package has been offered for exhibitor stands. Please download the Package Here.
DELIVERY INSTRUCTIONS
Exhibitors may deliver exhibition stock to Sebel Albert Park Hotel Hotel from 10 November 2011. ALL boxes must be clearly labelled with delivery instructions using the Sebel Albert Park Hotel, Melbourne Deliver Docket
Download the Sebel Albert Park EXHIBITOR KIT here
FURNITURE HIRE
If you would like to hire furniture for your stand please contact Moreton Hire. You are able to view furniture catalogues online and place orders on Moreton Hires website: www.moreton.net.au
Please contact Angie Beach: angie.beach@moreton.net.au
TESTING AND TAGGING
TestiAustralian Standard AS/NZ 3760:2001
If you bring electrical equipment onto the Sebel Albert Park Hotel, Melbourne premises, it is a requirement by law that all electrical equipment, (including leads and power boards), are to be tested and tagged as outlined in Australian standard AS/NZ 3760:2001.
All organizers/exhibitors/performers must have their electrical equipment tested and tagged prior to working onsite at Meeting Mart 2011.
LOADING BAY DELIVERIES
LOADING DOCK
(Couriers, Banquets and Trade Show deliveries)
Sebel Albert Park Hotel, Melbourne – Banquets
Queens Lane (rear of Hotel off Lorne Street)
65 Queens Road
Melbourne, Victoria
It is essential that you use the Sebel Albert Park Hotel Pre Delivery Labels included in this kit on each box/item that is dropped off.
You are not able to leave your vehicle in the loading bay.
EXHIBITOR CAR PARKING
Please park in the car park opposite the Convention Centre entrance on Lorne Street. This will allow maximum numbers of buyers to easily park under the Sebel Albert Park Hotel, Melbourne.
Organisers of Meeting Mart 2011 have purchased car parking bays under the Sebel Albert Park for MICE industry buyers attending the tradeshow.
STORAGE
The venue is unable to hold exhibitor stock after the exhibition. Please arrange stock to be taken offsite at the conclusion of the exhibition on Tuesday 15th November. Any items not collected within a 48 hour period will be disposed of.
TROLLEYS
We are unable to guarantee the use of any Sebel Albert Park Hotel trolleys to exhibitors. It is advisable to provide your own during bump in and bump out to avoid disappointment.
EXHIBITION MANAGEMENT CONTACT DETAILS
CONFERENCE WORKS
PH: 03 9870 2611
FAX: 03 9870 1723
MOBILE: Richard Dinnage 0433 148 876
Mark Richardson 0412 160 133
ADDRESS: 120 Railway Avenue Ringwood East 3135
EMAIL: richard@conferenceworks.net.au
mark@conferenceworks.net.au
WEBSITE: www.conferenceworks.net.au
